Finding the perfect wedding venue is one of the most exciting parts of planning your big day. But before you put down a deposit, there are some important questions you should ask to avoid any unwelcome surprises. Knowing the right things to clarify will help you determine if a venue truly meets your needs and expectations. From costs and accommodation to setup, cleanup and more, enquiring about these key details now means you can relax knowing everything is taken care of on the wedding day. Whether you're considering a historic manor house or a modern hotel, here are five questions every couple should ask a potential wedding venue before booking.
1. What is included in the venue hire cost?
One of the first things you'll want to find out is exactly what's included in the venue's hire cost. Make sure you get a clear breakdown of what you're paying for. For example, does the cost include use of tables, chairs, linens, glassware etc? Is there an onsite coordinator provided? Are there any extras you'll need to pay for like power supply, lighting or noise restrictions? Getting all the details upfront will help you budget properly.
Some stunning wedding venues Wiltshire like Grittleton House provide access to dining rooms and marquees in the hire cost. But others may charge extra for this, so always check.
2. What are the accommodation options?
If you're having guests travel from out of town, providing accommodation should be high on your priority list. Certain venues are more likely to cater to different amounts of people. For instance, historic wedding venues will likely have much more space, as they're usually on large grounds. However, you should always ask if they have onsite overnight rooms and how many. This information will help determine if you need to book a hotel block at additional venues nearby.
Also, clarify what's included in the room rate, such as breakfast, parking, early check-in/late check-out etc. If accommodation is limited at the venue, make sure you secure rooms early.
3. Is there flexibility with catering and alcohol?
Food and drink costs make up a significant portion of the overall wedding budget. That's why it's important to understand how flexible the venue is when it comes to catering and alcohol. Can you bring in your own caterer, or are you required to use their in-house team? Is there a minimum spend? Corkage fees?
Asking these questions upfront will prevent unwanted surprises later. Make sure you get catering quotes before signing a contract so you know exactly what to budget for feeding your guests.
4. What's the payment schedule and cancellation policy?
Before you sign on the dotted line, get very clear on the payment schedule and cancellation policy. Most wedding venues in Wiltshire require a non-refundable deposit to secure your date. Make sure you're aware of all subsequent payments and due dates to avoid late fees.
Also, ask about their cancellation policy. If you have to downsize or postpone due to unforeseen circumstances, what are you responsible for? Knowing the financial obligations will protect you should anything not go according to plan.
5. What other events are happening there that day?
The last thing you want is another wedding or event competing for time and space at your chosen venue. Make sure you ask if there are any other activities booked concurrently on your date. If so, how will the venue ensure both events get the appropriate facilities and service?
Ideally, you want your wedding to be the sole focus that day. The venue should reassure you that won't need to vie for guest parking, catering, bathrooms or anything else on your special day.
By getting answers to these key questions during your venue search, you'll feel confident you are making the best choice for you and your guests. Don't leave anything to chance or assumption when booking your wedding venue. Being informed upfront will lead to a stress-free and flawless event from start to finish.
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